WORKING WITH YOUR SCHOOL: SEN SUPPORT AND EHCPs
InclusiveGrid | England | Updated 28 September 2026

Use only the sections that help. This is a preparation tool, not formal annual review paperwork or legal advice. Keep completed copies privately.

FIVE-MINUTE START
One concern:
One thing that helps:
One question for school:

MEETING PREPARATION
Meeting date and purpose:
People attending and their roles:
My child's strengths and interests:
My child's views, in their preferred way of communicating:
Our two or three priorities:
What would help me participate:

SHARED OBSERVATIONS (repeat as needed)
Date and setting:
Who observed this:
What happened:
What helped:
Impact on participation, learning or wellbeing:
School's observations:
Questions or differences to explore:

SUPPORT ALREADY TRIED (repeat as needed)
Support and need it addresses:
Who provides it, how often and since when:
What changed / evidence of impact:
What still needs attention:

EHC ASSESSMENT DISCUSSION
Questions about needs and support:
Information school can contribute:
Information the family can contribute:
Who will gather each item and by when:
What has actually been submitted, to whom and on what date:
Support to continue or review while waiting:
Parents can request an assessment from the local authority themselves; school agreement is not required to make a request.

AGREED ACTIONS (repeat as needed)
Action:
Person responsible:
Start / completion date:
How we will check its effect:
Review date:
Main contact and agreed communication method:

REVIEW PREPARATION
What is working:
What has changed:
Support missing or unclear:
Child's priorities for the next stage:
Questions about the current plan:
Proposed changes and who will take them forward:
A discussion does not itself amend an EHCP.

UNRESOLVED POINTS
What we disagree about or still need answered:
Each person's account:
Information or correction requested:
Who will respond and when:
Specialist advice to seek:
Formal decision dates / deadlines to check separately:
Do not let informal discussions delay advice about a formal decision.

FOLLOW-UP EMAIL
Thank you for meeting on [date]. We discussed [priorities] and heard [child's views]. My understanding is that [person] will [action] by [date]. We will review [support] on [date], using [observations or information]. We still need to clarify [question]. Please let me know if I have misunderstood anything.

GUIDANCE
https://www.gov.uk/children-with-special-educational-needs/special-educational-needs-support
https://www.gov.uk/children-with-special-educational-needs/extra-SEN-help
https://www.ipsea.org.uk/ehc-needs-assessments
https://www.ipsea.org.uk/